CASE STUDY
Evelyn & Walter HAAS Jr. Fund


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OVERVIEW

Industry: Non-Profit
Role: Controller
Location: California
Users: 15
P&L's: 9

Accounting Software:
Quickbooks

Their Ask

Ramona, Controller at Haas, was seeking an easier way to share the budget to actual comparisons with her 15 users.

Their Challenges

She and Elizabeth, Staff Accountant at Haas, would spend hours creating excel reports each week from QB data by parsing out the data for each of their 15 users so they would only see the accounts relevant to that user.

They also needed a way to keep track of how much of the budget had been used YTD.

Our Solution

First we cleaned up the Chart of Accounts as well as set up the class codes properly in QuickBooks.

We set up user permissions and worked with the client to provide custom training on exporting from QuickBooks into our software and provided a distribution system so users could see their Actuals to Budget reports in excel via a download link emailed to them from Budgyt.

The implementation process took several weeks from start to finish as we had to organize the data properly in Quickbooks first. But after that it took a couple of days to implement including training all users on using and maintaining the program.

We Delivered

  • 2-3 Hour set-up and 2 hours of training per user to learn new system.
  • Each user saved 2-3 hours of work per week.

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We Delivered

  • Larry became a customer after we implemented these solutions After 4-6 weeks of development the excel linking has been successfully integrated into the Budgyt solution.

  • Larry has rolled out the solution to his team and they have uploaded dozens of excel linked sheets that are readily downloadable.

  • Larry and his team are saving a lot of time managing the budget process using Budgyt
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